🚨 Secretary – Chairman’s Office | Dubai, UAE 🇦🇪
A new opportunity is available in Dubai, United Arab Emirates, for an experienced and highly professional Secretary supporting a CEO/Chairman.
This position is suited to a senior executive support professional with strong UAE experience, excellent communication skills, discretion, and the ability to operate effectively in a fast-paced and demanding environment.
📍 Job Details
- Position: Secretary – Chairman’s Office
- Location: Dubai, UAE 🇦🇪
- Experience: 8+ years
- UAE Experience: Mandatory
- Language: Fluent English – written and spoken
- Work Environment: Fast-paced, high-demand executive environment
- Availability: Flexibility to work outside standard working hours when required
🎯 Key Requirements
The successful candidate should have:
- At least 8 years of experience supporting a CEO, Chairman, Managing Director, or other C-suite executive.
- Proven UAE work experience.
- Experience dealing directly with C-level executives, VIPs, senior stakeholders, and high-profile clients.
- Experience working in a fast-paced and demanding professional environment.
- Flexibility to work on-call and outside standard working hours when required.
- Excellent organisational and coordination skills.
- A proactive approach and the ability to anticipate executive needs.
- High levels of discretion and confidentiality when handling sensitive matters.
- Strong judgement, maturity, professionalism, and adaptability.
- Fluent English, both written and spoken.
- Strong experience managing executive diaries, travel arrangements, meetings, correspondence, and executive coordination.
💼 Main Responsibilities
The Secretary will provide direct executive support within the Chairman’s Office, including:
Executive Support
- Provide high-level administrative and executive support to the CEO/Chairman.
- Manage complex calendars and executive diaries.
- Coordinate meetings, appointments, and priorities.
- Anticipate the executive's requirements and ensure smooth daily coordination.
Travel & Meetings
- Coordinate business travel and related arrangements.
- Organise meetings with senior executives, VIPs, clients, and stakeholders.
- Ensure schedules and logistics are properly managed.
Correspondence & Confidential Matters
- Handle professional correspondence and executive communications.
- Manage confidential and sensitive information with a high level of discretion.
- Coordinate communications between the executive office and relevant stakeholders.
Executive Coordination
- Support the CEO/Chairman in a demanding and constantly changing environment.
- Manage multiple priorities efficiently.
- Demonstrate flexibility and sound judgement when dealing with urgent or confidential matters.
👤 What Makes This Role Different?
This is not a traditional Secretary position.
The role requires a highly experienced executive support professional who can work closely with senior leadership and operate with a high degree of flexibility, maturity, discretion, judgement, and anticipation.
Candidates should be comfortable working in a demanding environment where priorities can change quickly and executive support may occasionally be required outside normal working hours.
📩 How to Apply
Interested candidates who meet the requirements are invited to send their updated CV to:
📧
vanessa@kingstonstanley.com
Position: Secretary – Chairman’s Office
Location: Dubai, UAE 🇦🇪
🌐 More International Job Opportunities
Discover more job vacancies in the UAE, Saudi Arabia, Qatar, Oman, Europe, Morocco, and other international markets on:
www.emploi123.com
❓ Frequently Asked Questions
What is the location of this Secretary job?
The position is based in Dubai, United Arab Emirates 🇦🇪.
How much experience is required?
Candidates should have at least 8 years of experience supporting a CEO, Chairman, Managing Director, or C-suite executive.
Is UAE experience required?
Yes. UAE experience is mandatory for this position.
Is English required?
Yes. Fluent written and spoken English is mandatory.
What type of executive support experience is expected?
Candidates should have strong experience with executive diary management, travel, meetings, correspondence, stakeholder coordination, and confidential matters.
Is this a traditional Secretary position?
No. The vacancy specifically requires a senior-level executive support professional with flexibility, maturity, discretion, strong judgement, and the ability to anticipate the needs of the CEO/Chairman.
How can candidates apply?
Applicants should send their CV directly to vanessa@kingstonstanley.com.
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